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The professional managers and staff at Masuda Funai play a critical role in delivering exceptional legal services to our clients. Like our lawyers, our administrative team is passionate about the work they do and they are committed to the firm's collaborative culture and drive for excellence.

The firm is moving beyond the traditional lawyer-non-lawyer divide that exists in many law firms. The vital functions performed by the professional managers and administrative staff are placed on equal footing to the legal counseling provided by the lawyers and paralegals.

If you are interested in applying for a position, please send your resume and cover letter to:

Pamela A. Buchanan, PHR
Human Resources Manager
careers@masudafunai.com

Masuda Funai
203 N. LaSalle Street, Suite 2500
Chicago, IL 60601-1262

We provide a competitive compensation and benefits package to our professional staff, including the following:

  • Health insurance for employees and dependents (PPO, PPO Select, HMO)
  • Prescription drug coverage
  • Dental insurance
  • Vision insurance
  • Life insurance
  • Short-term disability
  • Long-term disability
  • Profit Sharing 401(k) Retirement Plan
  • Healthcare and dependent care flexible spending accounts
  • Qualified transit benefits (mass transportation or parking)
  • Employee Assistance Program (EAP)
  • Business casual attire including jeans on Friday
  • Generous Paid Time Off policy
  • Paid holidays
  • Recognition of service awards
  • New employee referral program
  • Complimentary access to on-site fitness center in Chicago

Administrative Assistant

Schaumburg

Masuda, Funai, Eifert & Mitchell, LTD. is seeking an Administrative Assistant in the firm’s Schaumburg location. As a vital member of the firm’s administrative department, this position is primarily responsible for providing assistance with the day-to-day operations of the Schaumburg office.

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The candidates must be able to work independently and under tight deadlines. The position includes the following responsibilities.

Administrative Assistant:

  1. Typing correspondence, forms and other documents for attorneys and performing mail merges.
  2. Data entry in Immigration software.
  3. Maintain accurate inventory of office (including kitchen) and marketing supplies; order supplies as necessary.
  4. Order lunch for internal meetings.
  5. Other administrative duties/projects as assigned.

Reception:

  1. Answer front desk telephone calls and announce calls to appropriate party or take accurate messages, if the requested party is unable to receive the call.
  2. Greet visitors.
  3. Receive deliveries and route to the appropriate party.
  4. Schedule conference rooms and visiting attorney offices.
  5. Maintain appearance of reception area in a professional and organized manner.

Records Management:

  1. Open new files and check for conflicts.
  2. Prepare files for off-site storage and process in records system.
  3. Retrieve files from off-site storage vendor via their online system, as requested, and update records system.
  4. Coordinate the destruction of files.

Library:

  1. Shelve books and supplements..
  2. Re-shelve returned books.
  3. Assist attorneys/paralegals in locating a book or publication.
  4. Maintain firm periodicals according to firm retention policies.
  5. Keep library organized.

Miscellaneous:

  1. Setup of AV equipment for meetings/presentations.
  2. Conference room setup/clean-up for guests (i.e., beverages and food setup).
  3. Pick up incoming mail from mailroom.

Experience

  • High School diploma;
  • Minimum 3 years of administrative assistant and receptionist experience, preferably in a law firm;
  • Experience with immigration procedures in a law firm is a plus;
  • Ability to work a multi-line phone system;
  • Must be proficient in Microsoft Office and legal software applications;
  • Must be detailed-oriented and able to work in a fast-paced environment;
  • Must be a problem-solver and customer-service oriented;
  • Must have strong interpersonal, written & oral communication skills;
  • Minimum typing speed 45-55 wpm;
  • Strong proofreading skills;
  • Professional and pleasant demeanor;
  • Must be flexible and a team player.

Please send your internal job application including a cover letter and resume to:

Human Resources Department
careers@masudafunai.com

Posted 5.17.18

Entry Level Immigration Paralegal

Schaumburg

Masuda Funai is seeking an entry level Immigration Paralegal in the firm’s Schaumburg office. The entry level Immigration Paralegal will assist the attorneys in all aspects of immigration matters, including document assembly, file management, and drafting letters. The employee needs to work well without supervision, independently and under tight deadlines.

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As the entry level Immigration Paralegal, you will:

  • Review work product and proofread for accuracy before attorney review and final dissemination
  • Timely data entry into immigration software
  • Manage complex files from critical intake to completion
  • Effectively deal with issues of confidentiality
  • Communicate with attorneys, internal staff, clients, and government agencies
  • Filing, photocopying, pending files, etc. as required
  • Perform other duties/projects as assigned

Experience/Education:

  • High school diploma
  • Minimum of 1 year of immigration or administrative experience
  • Paralegal assistant or legal secretarial support experience strongly preferred
  • Must be proficient in Microsoft Office and legal software applications
  • Must be detail oriented and able to work in a fast-paced environment
  • Must have strong interpersonal, written and oral communication skills
  • Must be flexible and a team player

Please send cover letter, resume and salary history/requirements to:

Human Resources Department
careers@masudafunai.com

Posted: 2.15.18

Human Resources Assistant

Chicago

Masuda Funai is seeking a Human Resources Assistant in the firm's downtown Chicago office. As a vital member of the firm's Human Resources department, this position is primarily responsible for providing assistance with the day-to-day operations of the human resources functions and duties, which includes responsibilities with HRIS, employee relations, benefits, recruitment and payroll.

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As the Human Resources Assistant, you will:

  • Maintain employee files and I-9 file management
  • Assist HR Manager with recruitment, including posting job openings internally, as well as externally on social media and other platforms; monitor Careers mailbox and sort and review resumes; maintain filing system that retains qualified applications for one year; and schedule interviews for the hiring attorney(s) or manager
  • Prepare internal and external correspondence, including employee communications and offer letters
  • Provide support for the annual evaluation process, including updating the performance management system, assembling performance reviews and scheduling performance review meetings
  • Process semi-monthly timesheets in ADP WorkforceNow system
  • Reconcile benefits invoices
  • Assist with annual open enrollment process and ongoing wellness initiatives
  • Collaborate on firm events
  • Manage the firm's MCLE tracking system and attorney compliance, as well as submissions for CLE and HR credits
  • Maintain and update the ADP portal and the firm's intranet (HR department page, phone directory, bulletin news, etc.)
  • Assist with the day-to-day operations of the department, including filing, photocopying and report production
  • Perform special projects as assigned

Skills/Knowledge:

  • Proficiency in Microsoft Word and Excel; ADP WorkforceNow experience is a plus
  • Excellent oral and written communication skills
  • Able to exercise discretion, and exhibit initiative and a high level of confidentiality
  • Excellent interpersonal skills
  • Strong organization and prioritization skills
  • Solid database management and recordkeeping skills
  • Detail oriented, with the ability to manage multiple priorities and meet deadlines
  • Must be a team player
  • Works well with minimal supervision

Experience/Education:

  • Bachelor's degree preferred
  • Minimum of 2-3 years of human resources experience

Please send cover letter, resume and salary history/requirements to:

Human Resources Department
careers@masudafunai.com

Posted: 12.8.17

Receptionist

Chicago

Masuda Funai is seeking a Receptionist to join the firm’s downtown Chicago office, working from 8:00 a.m. to 4:00 p.m. each weekday. The Receptionist is responsible for answering and routing all internal and external calls; greeting clients and visitors; and receiving incoming mail and deliveries.

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As the Receptionist, you will:

  • Open the office each morning;
  • Answer external calls in a professional and timely manner and screen and announce calls as appropriate;
  • Answer internal calls and handle internal paging
  • Distribute morning newspapers;
  • Stamp incoming mail;
  • Greet clients, visitors, and messengers;
  • Maintain conference room schedules;
  • Receive FedEx, UPS and overnight deliveries; maintain sign-out sheets;
  • Notify Office of the Building regarding facility issues;
  • Other duties/projects as assigned.

Skills/Knowledge:

  • Excellent verbal communication skills;
  • General knowledge of a reception area, including operating a multi-line phone system;;
  • Professional and pleasant demeanor;
  • Must be flexible and a team player;
  • Personal commitment to customer satisfaction.

Education/Experience:

  • High School diploma;
  • One year as a Receptionist or in a general office capacity.

Please send cover letter, resume and salary history/requirements to:

Human Resources Department
careers@masudafunai.com

Posted: 03.27.18