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The professional managers and staff at Masuda Funai play a critical role in delivering exceptional legal services to our clients. Like our lawyers, our administrative team is passionate about the work they do and they are committed to the firm's collaborative culture and drive for excellence.

The firm is moving beyond the traditional lawyer-non-lawyer divide that exists in many law firms. The vital functions performed by the professional managers and administrative staff are placed on equal footing to the legal counseling provided by the lawyers and paralegals.

If you are interested in applying for a position, please send your resume and cover letter to:

Pamela A. Buchanan, PHR
Human Resources Manager
careers@masudafunai.com

Masuda Funai
203 N. LaSalle Street, Suite 2500
Chicago, IL 60601-1262

We provide a competitive compensation and benefits package to our professional staff, including the following:

  • Health insurance for employees and dependents (PPO, PPO Select, HMO)
  • Prescription drug coverage
  • Dental insurance
  • Vision insurance
  • Life insurance
  • Short-term disability
  • Long-term disability
  • Profit Sharing 401(k) Retirement Plan
  • Healthcare and dependent care flexible spending accounts
  • Qualified transit benefits (mass transportation or parking)
  • Employee Assistance Program (EAP)
  • Business casual attire including jeans on Friday
  • Generous Paid Time Off policy
  • Paid holidays
  • Recognition of service awards
  • New employee referral program
  • Complimentary access to on-site fitness center in Chicago

Legal Secretary - Immigration Practice

Schaumburg

Masuda Funai is actively seeking a Legal Secretary to join the firm’s Schaumburg office. As a vital member of the firm’s Immigration Practice Group, this position will provide high-level secretarial and administrative support to attorneys and paralegals.

Learn More

Reporting to the HR Manager, responsibilities include the following:

  • Type correspondence and other documents, including letters, memoranda, forms, and notes from dictation or written copy, for attorneys and paralegals; proofread documents and read for logic.
  • Timely data input into Immigration software.
  • Schedule internal and external meetings and conference calls for attorneys.
  • Enter attorney time into the timekeeping system.
  • Assist in the management of attorneys’ calendars and emails.
  • Schedule internal meetings and conference calls, including securing conference room and arranging catering, as necessary.
  • Enter contacts and activity reports into InterAction.
  • Maintain client and general files (electronic and physical) in an orderly fashion.
  • Maintain attorney CLE compliance records in conjunction with the firms’ CLE management software.
  • Filing, photocopying, pending files, etc. as required.
  • Back-up to other secretaries and reception, as needed.
  • Perform other duties/projects as assigned.

Skills/Knowledge:

  • Proficient in Microsoft Office
  • Excellent business writing, editing and proofreading skills
  • Strong organization, document management and prioritization skills
  • Flexible and adaptable, with the ability to multi-task
  • Excellent interpersonal and communication skills
  • Must be able to work independently in a fast-paced practice area

Education/Experience:

  • High school diploma; some college preferred
  • 1-3 years secretarial experience, preferably in a law firm or professional services firm
  • Background in Immigration is a plus

Please send cover letter and resume to:

Human Resources Department
careers@masudafunai.com

Posted:  11.2.18

Legal Secretary - Real Estate Practice

Chicago

Masuda Funai is seeking an experienced Legal Secretary to join the firm’s downtown Chicago office. As a vital member of the firm’s Real Estate Practice Group, this position will provide high-level secretarial and administrative support to attorneys and paralegals.

Learn More

Reporting to the HR Manager, responsibilities include the following:

  • Type correspondence and other documents, including letters, memoranda, forms, and meeting agendas/notes from dictation or written copy, for attorneys and paralegals; proofread documents and read for logic.
  • Real Estate administrative duties (as applicable): preparation of leases, agreements and amendments; assemble and distribute closing binders; monitor and calendar property tax deadlines and filings.
  • Schedule internal and external meetings and conference calls for attorneys.
  • Enter attorney time into the timekeeping system.
  • Assist in the management of attorneys’ calendars and emails.
  • Coordinate travel arrangements and prepare expense reports in accordance with firm policies.
  • Schedule internal meetings and conference calls, including securing conference room and arranging catering, as necessary.
  • Enter contacts and activity reports into InterAction.
  • Maintain client and general files (electronic and physical) in an orderly fashion.
  • Maintain attorney CLE compliance records in conjunction with the firms’ CLE management software.
  • Back-up to other secretaries and reception, as needed.
  • Perform other duties/projects as assigned.

Skills/Knowledge:

  • Proficient in Microsoft Office
  • Excellent business writing, editing and proofreading skills
  • Strong organization, document management and prioritization skills
  • Flexible and adaptable, with the ability to multi-task
  • Excellent interpersonal and communication skills
  • Must be able to work independently in a fast-paced practice area

Education/Experience:

  • High school diploma; some college preferred
  • 4-5 years’ secretarial experience, preferably in a law firm or professional services firm
  • Background in Real Estate is a plus

Please send cover letter and resume to:

Human Resources Department
careers@masudafunai.com

Posted:  10.8.18