Corporate Paralegal Assistant


職務記述: 

Masuda, Funai, Eifert & Mitchell, Ltd. is seeking a Corporate Paralegal Assistant in the firm's downtown Chicago location. This position is primarily responsible for providing support to attorneys and paralegals in our Corporate, Finance & Acquisitions group with a broad range of corporate matters, including entity formation and maintenance of corporations and LLCs.

As the Corporate Paralegal Assistant, this position requires a client-focused approach, strong work ethic and the ability to handle multiple priorities efficiently and effectively. Working under the direction of the Corporate attorneys and paralegals, this position is responsible for the following tasks:

  • Creation and maintenance of corporate and LLC minute books
  • Formation and qualification of corporations, limited liability companies and limited partnerships
  • Preparation of Application to obtain employer ID numbers from the IRS
  • Preparation of organization documents, including consents and stock certificates
  • Preparation and filing of state annual reports
  • Preparation of annual consents electing directors and officers
  • Reconciliation of service company invoices
  • Assist with preparation of questionnaire letters for annual actions
  • Filing, photocopying, pending files, etc., as required
  • Perform other duties/projects as assigned

1. Skills/Knowledge:

  • Proficiency in Microsoft Word and Excel; ADP WorkforceNow experience a plus
  • Excellent oral and written communication skills
  • Able to exercise discretion, initiative and exhibit a high level of confidentiality
  • Excellent interpersonal skills
  • Strong organization and prioritization skills
  • Solid database management and recordkeeping skills
  • Detail oriented, with the ability to manage multiple priorities and meet deadlines
  • Must be a team player
  • Works well with minimal supervision

2. Experience/Education:

  • A high school diploma and a minimum of three years of related experience in an administrative support role or equivalent
  • Paralegal Certificate preferred
  • Associates Degree or Bachelor's Degree a plus
  • Paralegal Assistant or legal secretarial support experience strongly preferred
  • Familiarity with corporate service vendors and government agencies to obtain certified documents
  • Familiarity with federal, state and local rules/filing procedures strongly preferred

Please send cover letter, resume and salary history/requirements to:

Human Resources Department
careers@masudafunai.com

Posted: 9.14.17





Employment Associate


職務記述: 

Masuda, Funai, Eifert & Mitchell, Ltd. is seeking an associate with 3-4 years of experience to join its Employment, Labor and Benefits team in the Chicago area. The ideal candidate will possess excellent academic credentials, strong research, writing and communication skills. The candidate should have extensive knowledge of State and Federal fair employment laws, wage and hours laws, and the various leave laws. The candidate must have experience drafting employment documents, including offer letters, policies, handbooks, employment agreements, restrictive covenants and separation agreements. The candidate should be comfortable representing clients before the various State and Federal agencies and courts. Employee benefits experience is helpful but not required. Japanese language skills are helpful but not required. Must be admitted to and a member in good standing of the Illinois bar.

Please send cover letter, resume and salary history/requirements to:

Human Resources Department
careers@masudafunai.com

No recruiter submissions allowed.

Posted: 11.20.17





Human Resources Assistant


職務記述: 

Masuda, Funai, Eifert & Mitchell, Ltd. is seeking an Human Resources Assistant in the firm's downtown Chicago location. As a vital member of the firm's Human Resources department, this position is primarily responsible for providing assistance with the day-to-day operations of the human resources functions and duties, which includes responsibilities with HRIS, employee relations, benefits, recruitment and payroll.

As the Human Resources Assistant, you will:

  • Maintain employee files and I-9 file management
  • Assist HR Manager with recruitment, including posting job openings internally, as well as externally on social media and other platforms; monitoring Careers mailbox and sort and review resumes; maintain filing system that retains qualified applications for one year; and scheduling interviews for the hiring manager and Human Resources
  • Prepare internal and external correspondence, including employee communications, offer letters, etc.
  • Provide support for the annual evaluation process, including updating the performance management system, assembling performance reviews and scheduling performance review meetings
  • Process semi-monthly timesheets in ADP WorkforceNow system
  • Reconcile benefits invoices
  • Assist with annual open enrollment process and ongoing wellness initiatives
  • Collaborate on firm events
  • Manage the firm's MCLE tracking system and attorney compliance, as well as submissions for CLE and HR credits
  • Maintain and update the ADP portal and the firm's Intranet (HR department page, phone directory, bulletin news, etc.)
  • Assist with the day-to-day operations of the HR function
  • Filing, photocopying and report production
  • Perform special projects as assigned

Experience:

1. Skills/Knowledge:

  • Proficiency in Microsoft Word and Excel; ADP WorkforceNow experience a plus
  • Excellent oral and written communication skills
  • Able to exercise discretion, initiative and exhibit a high level of confidentiality
  • Excellent interpersonal skills
  • Strong organization and prioritization skills
  • Solid database management and recordkeeping skills
  • Detail oriented, with the ability to manage multiple priorities and meet deadlines
  • Must be a team player
  • Works well with minimal supervision

2. Experience/Education:

  • Bachelors's degree preferred
  • 2-3 years of Human Resources experience

Please send cover letter, resume and salary history/requirements to:

Human Resources Department
careers@masudafunai.com

Posted: 8.1.17